Studio Manager

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About Us

K&H Design works with highly sophisticated private clients who share a love of design and appreciate the process required to achieve something utterly beautiful and totally personal in their home and projects in the UK and Internationally. The design process is supported by a high level of client service and communication and the busy, hard-working design team are supported by a well-oiled internal support system.

Being an entirely client-focused interior design studio, we provide original and refined design solutions.  Meticulous attention to detail and a thorough understanding of how people live are at the heart of all our projects. We collaborate with craftspeople and specialists to create elegant interiors that also work hard. Good communication with our clients and suppliers underpins all our work.

Katie Glaister founded the Interior Architectural and Interior Design practice K&H Design in 2015. Since then, it has grown exponentially, and has benefitted from a number of awards for its excellence.

Your role would be to act as the Studio Manager, driving the efficient running of the office and a busy team of ten people. There is also an important marketing/social media role as part of this position.

About You

To be successful in this role you must have a genuine desire to work as a Studio Manager for this thriving business.  You must be naturally house-proud, highly organized and able to encourage a team to follow your direction.

We think the position is suitable for anyone looking for their second or third job, with a keen interest in the design industry.

The position is for 4-5 days per week and whilst we can offer some flexibility on working hours we are ideally looking for an 8 hour day.

Essential Qualities

  • Excellent attention to detail;
  • Solid administration skills;
  • Understand the importance of confidentiality and discretion at all times;
  • Reliable and trustworthy;
  • The ability to priorities, multi-task and work under pressure;
  • Ability to build a strong network of contacts;
  • First-class organisational skills;
  • Excellent communication skills, both written and verbal;
  • Good numerical skills;
  • A high degree of accuracy;
  • A good knowledge of Word, Excel and InDesign;
  • A proactive attitude – the role will vary from week to week and the right candidate will be able to make the role their own and add increased value to the founder and the team;
  • A flexible approach – the role will mostly be normal working hours but it may be necessary to do some overtime at times of particular busyness;
  • Understands the necessity to work as part of a team;
  • High standards – house proud.

Studio Manager Responsibilities – (70%) 

  • Studio administration;
  • Daily maintenance of studio diary events and organisation of the day-to-day schedule;
  • Coordination of meetings, to include the consideration of and responsibility for ensuring all necessary arrangements are made;
  • Planning and coordination of travel programmes, to include booking flights, hotels, car transfers, and preparation of itineraries, whilst being ever mindful of budgets;
  • Put systems in place to ensure strong internal communication between the founder and the staff;
  • Some administrational support for the founder;
  • Responsible for all office subscriptions;
  • Online administration of all supplier accounts including Amazon, BT, software licenses, travel, office purchases etc;
  • Strong communication and relationship building with the designers and the finance manager;
  • The design team are your work family, we would look to you to drive the team spirit and to make sure that IT, printing, deliveries all work perfectly to take any unnecessary pressure away from them.
  • Managing office costs and budget – reporting in to founder and finance manager;
  • Stationery supplies and building strong supplier relations;
  • Overseeing the team staff entertainment budget and organising team social events, especially the Christmas party;
  • Manage the staff birthday diary;
  • Ownership of an office move – as and when this may happen;
  • Managing software licenses and computer equipment;
  • Managing insurance contracts;
  • Working knowledge of the project management software ‘Monday’ is welcome;
  • Maintaining comprehensive password spreadsheet;
  • Owning and keeping the studio ‘Bible’ up to date;

HR

  • HR –interfacing with our external HR consultants;
  • We outsource the bulk of the HR, however you will be the ‘in studio’ contact – the link between the team and the founder and the link between the founder/finance manager and external HR consultants;
  • Writing/updating recruitment advertisements;
  • Holding relationships with recruitment agents;
  • Knowledge of information on all employees and contractors;
  • Managing new starters;
  • Organising staff reviews, taking notes and circulating;
  • Dealing with staff queries;
  • Overseeing holiday requests, which are uploaded by staff onto online portal.
  • Updating contracts as required;
  • Owning HR folders.

Accounts

  • Working closely with the Finance Manager, forwarding receipts and generally assisting to keep accounts reconciled;
  • Combining all designer timesheets at the start of each week and issuing to Finance Manager who is responsible for client invoicing.

Social Media, Marketing and New Business – (30%)

This role is overseen by one of the designers, but we would like to make it a two-person role. We are therefore seeking a candidate who has the appropriate experience and interest.

  • Writing copy, selecting images and planning Instagram posts and reels;
  • Writing copy for quarterly newsletters, about K&H Design and No Straight Lines;
  • Inputting and updating data on our CRM;
  • As ever working in a joined up way with the design team to encourage them to contribute.

Further information and Application

Salary: £30,000 -£35,000 for a 5-day week – subject to skills and experience
Hours: 4/5 days per week, 8 hours per day
Holiday: 29 days including Bank Holidays. An extra day added per year.

To apply, please email Katharine Landale at Bold New Recruitment with your CV and a covering letter stating why you should be considered for this role. Any applications without a covering letter will be disregarded.  katharine@boldnewrecruitment.co.uk.

Thank you for your interest.

EA to the Business Owners

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Improving the Health, Wellbeing, and Lives of all Women

About Us

At Newson Health, we have a vision to improve the global health of women and those around them and to make menopause education, advice and treatment inclusive and accessible to everyone. Such is the scale of this challenge that we have a culture of moving at pace, innovating constantly and never being satisfied by the status quo.

​Our Mission

Our vision will be achieved by us continuing to listen, educate, empower, and enable women to have choice and control over their support and wellbeing – they are at the heart of everything we do.​

Our approach is inclusive, innovative and informed by the latest scientific knowledge and research, as well as using our clinical expertise and experience to deliver the best personalised care. ​​

We provide access to support and information through our Balance app, website and weekly podcasts. We are leading the way in research, education and community support; we ensure perimenopausal and menopausal women are fully supported and informed.​

​​Our personalised approach ensures the right support is available when it is needed. We are striving to overcome barriers, taboos and inequalities in women’s health. We will do the right thing and believe in making a difference for women everywhere.

Your Role

The position of Executive Assistant is an integral part of Newson Health, providing excellent, high level time management and administrative support to the business owners; Dr. Louise Newson and Dr. Rebecca Lewis.

Your Responsibilities

  • First point of contact for Dr. Louise Newson and Dr. Rebecca Lewis for the rest of the business;
  • Effective co-ordination of complex diaries, including clinical diaries and multiple media requests;
  • Effective email inbox management;
  • Support for executive team meetings and administration including meeting schedules, agenda setting, report production and distribution, notes and ensuring actions are followed up;
  • Scheduling and administration for regular management meetings including notetaking and action trackers;
  • Information sharing across teams;
  • Travel and accommodation arrangements;
  • Liaising with clients, patients, suppliers, and staff;
  • Producing presentations and reports;
  • Establishing and maintaining an accurate document sharing and filing system;
  • Event planning and co-ordination for all events organised by or run by Dr. Louise Newson and Dr. Rebecca Lewis;
  • Occasional attendance for evening or weekend events;
  • Occasional travel may be required;
  • Identifying and implementation of process improvements for EA role;
  • Processing expenses, invoices and credit card reconciliation;
  • General administrative tasks – post, filing, dealing with telephone enquiries;
  • Provide holiday and absence cover for other Executive Assistants;
  • Assisting the wider business administration support team as required.

The above list of responsibilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Qualifications and Necessary Skills

  • Significant administration experience at executive and senior management level;
  • Board experience would be an advantage;
  • Highly organised with a friendly and professional approach;
  • Ability to act as a proxy for line manager as required;
  • Ability to anticipate and fulfil requests;
  • Excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience;
  • Ability to work positively and flexibly across a range of tasks simultaneously;
  • Computer literate;
  • Excellent diary and time management skills;
  • Ability to work independently;
  • Team player;
  • High level of confidentiality and discretion;
  • Understanding of GDPR.

Innovation

We do not stand still. We believe we can always improve and are always exploring and embracing new methods and approaches in order to overcome barriers, taboos and inequalities facing womens’ health.

We have a progressive approach, we welcome feedback on our performance, and we see it as an opportunity to improve. We are always open minded when it comes to trying new things and we are empowered to highlight better ways of working. We want to keep learning and we find ways to overcome barriers. We take responsibility for making things happen and view every day as an opportunity to progress.

Inclusivity

We know that everyone is unique and that our support needs to be personalised. We believe in accessibility for everyone regardless of their gender, race, the language they speak, their location or living situation. Support is open to not just women but their entire support network of friends, family, partners and colleagues.

We make everyone feel welcome and involve people as we know that no one person always knows best. We build strong relationships and nurture understanding by being warm and approachable, listening carefully to others and asking interested and relevant questions. We use language that is easily understood and ensure everyone is represented. We strive to make sure people are heard.

Integrity

We respect each other and women everywhere. By being open, honest and straightforward, we develop trusted relationships and we always do the right thing. We maintain the highest quality across every element of our work. We believe in making a difference for women everywhere.

We act on evidence and without bias. We share our knowledge and communicate clearly. We help our colleagues by ensuring they have all of the support and information that they need. We know that working as a team makes us stronger and we treat everyone as an equal with respect and empathy. When we say we will do something, we do it.

Further Information

  • Salary £30,000 – £38,000 d.o.e.
  • Full time in the office with WFH by agreement
  • Company pension
  • 25 days holiday

All applications via Katharine Landale at Bold New Recruitment. Please submit your CV and covering letter stating why you would a be good fit for this role to Katharine, katharine@boldnewrecruitment.co.uk.

Thank you for your interest.

 

EA to Rural Hospitality and Farming Business

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About Us

We are a small hospitality and farm business situated near Holt, North Norfolk.

The hospitality side of the business hosts weddings, receptions and events in addition to holiday lets throughout the year.

The farm business comprises of grazing (which is tenanted) and arable (contracted) situated in an ANOB near the North Norfolk coast.  It is a beautiful and unspoilt area, and the business is busy and very much family orientated.

This is wonderful part-time role for an experienced, intelligent and energetic person.  We are looking for a confident, organised, discreet and efficient candidate to work as a right-hand person for a private individual, running their businesses.

Please contact us if you have experience of managing both personal and business administration, are proactive enough to sort out new systems, get to grips with existing ones and highlight areas that could be made more efficient.

The ideal candidate would work 8 hours a week, mainly remotely but at times coming to the office, when required.

A willingness to take on anything and enjoy admin are essential.  Our wonderful client is very busy and in their words ‘an ideal person would be a clone of me, but like doing admin’.  The latter is essential!

Responsibilities

  • Experience of booking system, Supercontrol, or similar essential.
  • Streamline existing bookkeeping systems, pay and send out invoices.  Experience of using Xero or similar accounting package and liaising with accountants.
  • Organising mailing lists so experience of Mailchimp beneficial.
  • Email organisation and gatekeeping, editing, filing and filtering.  Flagging issues that need immediate attention, dealing effectively with others, deleting those that are unnecessary and filing all comprehensively.
  • Property management and renovation.
  • Take on various household maintenance projects and IT issues.
  • Organisation of farm, holiday and event business enquiries and directing enquiries as appropriate.
  • Filing and general paperwork management. Implement new processes and streamline where possible.

Experience – essential

  • Must enjoy admin.
  • Basic bookkeeping understanding, use of Xero or similar.
  • Microsoft, particularly Excel and Word
  • Experience of website management, WordPress
  • Mailchimp or other
  • Experience in running all areas of personal and small business administration.
  • Strong administrative and organisations skills with the ability to multi task and keep calm.  Sometimes you will need to be able to react quickly and efficiently at short notice.
  • Ability to be flexible and re-prioritise near term assignments.
  • Strong positive communication skills including excellent written and spoken English.
  • Attention to detail and grammar essential.
  • Proactive, diplomatic, easy going and must enjoy what you do.
  • Team player.
  • Discreet and confidential.

Experience – not essential

  • Family Trust Management and Governance.
  • Rural agricultural business knowledge.
  • Interest in event management.
  • Experience in property maintenance.

Further Information

Salary: £250 p.w. for 8 hours.  Additional hours will be paid extra.
Location: Holt
Hours: 8 hours approximately a week, liable to change. Wfh and at the farm office as agreed.
Application: Via Katharine Landale, Bold New Recruitment. Please provide a CV with covering letter to Katharine Landale at Bold New Recruitment, katharine@boldnewrecruitment.co.uk.

Thank you for your interest.

 

General Office and Marketing Assistant

Written by

The Petersham

Privately owned, The Petersham, a luxury 61-bedroom hotel and restaurant on Richmond Hill overlooking the River Thames is seeking a full or part time General Office and Marketing Assistant.

The Petersham is looking for an enthusiastic, flexible, accurate and organised individual, who enjoys a busy, buzzy, office and workplace environment, dealing with people, with a natural flair for efficiency, admin, marketing, communication and detail.

Responsibilities to include

  • Effectively provide ad hoc admin support to the General Manager, Head of Marketing and hotel Heads of Departments, such as Restaurant, Private Events, Housekeeping, Marketing & Sales, Kitchens & Maintenance.
  • Assisting with general day-to-day correspondence, emails, guest correspondence, Trip Advisor etc.
  • Control of office requirements (printing, post, photocopiers, printers, stationery)
  • Communication throughout all hotel departments.
  • Provide effective general support to the Head of Marketingsuch as assisting with emails, images, promotional assets and items (digital and non-digital) to include, menus, (setting out, printing and coordination)
  • Occasionally assisting with the coordination of video and photo shoots, social and/or corporate sales events at the hotel such as company open days, wedding showcases, wine dinners etc.

General Digital Proficiency – to include (all or some)

  • Computer literate with programmes such as Word, Excel, publisher, InDesign and Photoshop
  • General experience of social media platforms such as Facebook, Instagram, TikTok, Twitter etc.
  • General experience of websites (CMS) and word press

Qualities to include

  • Excellent written English
  • Accuracy and attention to detail
  • Outstanding communication skills
  • Strong organisational skills with the ability to prioritise
  • Interest and enthusiasm for hospitality, luxury, food & wine.
  • Proactive and self-motivated
  • Relevant experience and adaptable
  • Ability to work in a busy environment
  • Good relationship skills (essential to working across various hotel departments and nationalities)

Further Details

  • Full time or Part time, permanent,
  • Full time, 40 hours, Monday to Friday
  • Part time 20 hours, across 5 days

Benefits

  • Breakfast, lunch, dinner provided
  • Parking on site
  • Share of central tronc

Salary

  • £26,000.00 – £28,000.00 per year pro rata
  • Share of tronc worth circa £3,000 – £4,000 pro rata per year (please note that annual tronc payments are estimated and therefore cannot be guaranteed)
  • Free parking
  • Breakfast, lunch and dinner provided

Application and Further Information

Application through Katharine Landale at Bold New Recruitment, katharine@boldnewrecruitment.co.uk. Please send your CV and a covering letter stating why you should be considered for this role.

Thank you for your interest in this job.

Access Support Officer

Written by

About Harrow School

Harrow School is situated within a beautiful site in Harrow on the Hill, north west London, and is one of the best-known schools in the world, with around 840 boys in full time education at any one time. Prospective parents tend to remark on how much of a relaxed, community feel there is, which is why they like sending their sons to this school. It’s a vibrant, historic environment yet the staff are unpretentious and dedicated to providing a nurturing, happy and memorable experience for the boys.

The Access and Partnerships team is a part of Harrow’s Shaftesbury Enterprise charitable initiative, whose purpose is to improve the prospects of young people who face significant barriers to progress through transformative interventions including both educational and co-curricular opportunities in the borough of Harrow and further afield. You will join this small and friendly team at an exciting time of expansion, supporting their big aspirations for ever-increasing national outreach.

The Role

You will provide administration support in the team that offers opportunities for boys to study at Harrow who might not otherwise be able to afford an education without financial assistance. You will manage the department’s databases, liaise with parents to collate their financial information during the admissions process, build strong working relationships to conduct a smooth admissions process with other departments and create promotional materials to engage the boys and parents.

Skills

This is a great role for someone who is passionate about providing opportunities to young people that can change their lives for the better. You will have experience of working in a front-line, fast-paced workplace, with highly developed organisational skills so that you can plan and prioritise to meet deadlines. You will have a flair for providing a first-class, memorable customer service, using your excellent communication skills and calm, welcoming demeanour to ensure that colleagues, parents and boys have an optimum experience. You will have a strong creative streak to design marketing materials that promote the benefits of what Harrow can offer prospective pupils and will enjoy being a part of our vibrant, historic community.

Further information and benefits

  • 40 hours per week
  • Fixed term contract for 5 years
  • £32,000 p.a.
  • WFH at times by arrangement
  • Lunch and parking
  • Inclusion in Harrow School’s Pension Scheme
  • Use of the School’s sports facilities such as the swimming pool, gym, and running track
  • Subsidised membership of the tennis, golf, angling and social clubs.

Equality, diversity and inclusion are values that are important to us at Harrow. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community.

The School is committed to safeguarding and promoting the welfare of children. All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including checks with any past employer and the Disclosure and Barring Service, and it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. No member of staff will be able to start until these checks are complete and this process takes, on average, a month. Please plan accordingly.

Application

Through Katharine Landale at Bold New Recruitment, katharine@boldnewrecruitment.co.uk 07778 774848. Please send your CV plus a covering letter stating why you should be considered for this role.

Thank you for your interest.

PA for Senior Director

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The Joint Head of Savills Private Office, who specialises in the sale of high value UK country houses and estates, is looking for an experienced PA to work with him in our London Offices.

The Director is responsible for advice and selling some of the finest country houses and estates in the UK, as well as having a leading role in The Private Office, providing discreet property advice to UHNWI’s across the globe. This is a varied role comprising standard PA duties as well as ad hoc and ongoing project work.

Responsibilities:

  • Providing full administrative support to the Director for property, personal and business related matters
  • Helping with all HNW events including Masterpiece London and Chelsea Flower Show and Georgian Group Awards. You will be required to help in the run up and to organise invites etc.
  • Exercising confidentiality and discretion at all times.
  • Involved in building the Private Office and partnerships with other companies specialising in UHNW individuals.
  • Typing up and drafting emails and reports (often by telephone dictation)
  • Diary management, including internal and external meetings, travel itineraries and booking
  • Updating digital sites and internal intranet, as well social media channels
  • Raising fee invoices and fee share allocation using Reapit and Dynamics.
  • Contact Management for publication mail outs and events.
  • Producing and updating schedules, spreadsheets, reports, presentations, market appraisals and correspondence.
  • Using both Reapit and Dynamics for property transactions and contact management

Market Appraisal research including listed buildings, designations, land classifications, planning etc.

  • Ensuring that files adhere to compliance regulations for the whole team, liaising with clients, solicitors and the in-house compliance team to ensure properties are compliant.
  • Dealing directly with clients over the telephone and taking messages. Generally the first point of contact for UHNW individuals.
  • Booking, organising and creating adverts for national advertising and brochure production.
  • Setting up and maintaining filing and archiving systems for the department.
  • Filing online and offline, binding reports, printing and mail outs.
  • Pulling department reports, writing agendas and taking minutes for weekly and monthly meetings (on a rota with other PAs in the dept).
  • Minute taking, conference call set ups etc for internal, external and Board meetings

Skills & Knowledge

  • A team player with proven administrative and organisational skills. It is important you are confident, enthusiastic and hard working. Attention to detail is imperative and an excellent telephone manner is also important.
  • The successful candidate will have strong organisational and communication skills (both verbal and written), the ability to work under pressure and a willingness to learn.
  • They will have previous experience in a busy environment with conflicting priorities yet still be able to provide a high level of service to, and establish rapport with both clients and Savills colleagues. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.
  • An understanding of Reapit and Dynamics is beneficial
  • An interest and knowledge of rural properties/ countryside matters is beneficial.
  • An understanding of the current Compliance Regulations for property conveyancing is beneficial

Location

This position is based between our Sloane Street and Margaret Street offices.

Interview process

  • Initial telephone interview
  • Two-stage in person interview
  • Personality test
  • Competency test (Microsoft office)

Further information

  • Upto £40k p.a. d.o.e.
  • Office based, London, W1 most of the time, wfh by agreement

Application

Through Katharine Landale at Bold New World Recruitment. Please send a covering letter and CV as to why you would be suitable for this role to Katharine either by email at contact@boldnewworld.co.uk.  Thank you.

Executive Assistant

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Highly organised and experienced right hand person, EA needed for busy founder of Gabrielle Shaw Communications and her team.  We are looking for a self starter who is confident enough to hit the ground running in supporting our client’s commitments.  The GSC team are fast paced, dynamic and are looking for someone smart, energetic and resourceful with a killer eye to detail.  Good powerpoint, writing skills and excellent grammar are also vital.

Cultural fit is very important to GSC as they are all passionate about what they do. This role is a lynchpin for the growth of GSC and they are looking for someone who loves the luxury sector, who gets things done and will bring sunshine and a sense of humour to the role. The role will mainly be assisting Gabrielle and the senior team in new business and client servicing as well as keeping the office running.

Previous agency experience and luxury sector understanding would be helpful but not essential.  GSC is located beside the river 1 minute from Putney Bridge in sunny studios. We are members of the TAAN worldwide network.

The role is full time but we could be flexible if you are out perfect match!

Responsibilities

  • General office administration
  • Business diary management
  • Book travel including flights, hotels and taxis
  • Organise events, appearances, meetings, restaurants, hotels and logistics
  • Personal gatekeeper when necessary to include filtering and highlighting emails, particularly during holidays
  • Looking after the agency’s network partners and commitments
  • Social media content and scheduling posts
  • Assist at events

Personal Profile

  • Computer literate, particularly Powerpoint
  • Client communication and liaison experience
  • Social Media use
  • Strong administrative and organisations skills with the ability to multi task and keep calm
  • Professional, confidential and discrete
  • Ability to be flexible and re-prioritise near term assignments
  • Strong communication skills including excellent written and spoken English
  • Attention to detail
  • Proactive, diplomatic, easy going and must enjoy what they do

All applications to Gabrielle Shaw, gabrielle@gabrielleshaw.com via the APPLY button above.  Please enclose a CV and covering letter with your application.

Website: http://gabrielleshaw.com/
Twitter: https://twitter.com/GSC_pr
Facebook: https://www.facebook.com/GabrielleShawCommunications/
Instagram: https://www.instagram.com/gshawcoms/
YouTube: http://www.youtube.com/c/GabrielleShawCommunications

Salary: £25 – £35 p.h.
Location: Office based with WFH by arrangement
Hours: 16 p.w.

Virtual Business Manager and PA

Written by

About Daphne Becket Architects

Daphne is a respected architect with 30 years’ experience working on restoration, refurbishment, landscaping, design and consultation internationally.  Becket Architects’ wide range of projects geographically span the UK, Greece, Switzerland, Indonesia and the USA.  Daphne has received a number of awards for her work including the Europa Nostra Award ‘For outstanding achievements in the conservation, enhancement and adaptation to new uses, of European Architectural Heritage‘ in 2012 and ‘The Best in Heritage‘ in 2013.  Additionally, Daphne’s unique specialist knowledge is Greek planning legislation, and her work both as a consultant and architect in this arena is much in demand and this work is predominantly in Greece.  With such a full workbook Daphne is now so busy that administration support is vital.

We are searching for a candidate to take over the entire administration and management of Daphne’s business and private projects enabling her to concentrate on her numerous current projects, free her to take on new projects and start marketing to potential clients in the future. The role is varied, interesting and a wonderful opportunity to shape this company and secure Daphne’s business base in the UK.

Job Specifications – Daphne Becket Architects

Organise the business administration of the office and set up and run all administration systems required.  Duties to include:

  • Set up the virtual office in the UK
  • Diary management including a daily ‘to do’ list
  • Manage and liaise with new and existing client enquiries
  • Marketing the business to include website and social media account creation
  • Bookkeeping
    • Invoicing clients
    • Tracking expenses and payments
  • Run the administration of the business and office
    • Accounts
    • Clients
  • Research and set up CRM, accountancy and other administration systems

Job Specifications – Personal

  • Take over the administration of securing Daphne’s settled status in the UK (post Brexit complications)
  • Organise the administration involved in Daphne’s daughter’s UK and Irish citizenship
  • Reacquaint Daphne with HMRC
  • Take over rental and administration of Athens flat and beach house on the Greek coast
  • Fundraise for an archivist to work on her family archive
  • Oversee publication and copyright of Daphne’s great uncle’s book
  • Organise an exhibition of Father’s photographs

The ideal candidate would be robust, confident with experience of setting up and running a small but busy business. They should be a self starter, proactive, think on their feet, be self reliant and enthusiastic.

Ideally the candidate should also have experience of website creation, social media and expenses software. A working knowledge of the Greek language would be a bonus but not a deal breaker.

 

Further information:
Hours: 16 hours a week, either as two days or by mutual weekly arrangement
Location: Work virtually with once weekly meetings in London/Gloucestershire, and virtually when Daphne is abroad
Salary: Self Employed, £25 p.h.
Application:  Please send a CV with covering letter to Katharine Landale, Bold New World Recruitment at contact@boldnewworld.co.uk

Business Manager

Written by

Who we are

The Country Food Trust is a national charity with rural roots that produces meals and donates them to people in need. We recently reached our target of one million meals in our first five years and are driving ahead with an ambitious plan for our next five.

We currently make two types of meal using pheasant: a casserole and a curry, which we’ve developed alongside top chefs to address the lack of protein in most food donated to food banks. Our meals don’t need to be refrigerated, can be eaten cold if needed, and have a long shelf life too, meaning that they can be given to anyone in food poverty needing a nutritious meal. We also deliver meat to charities who cook for people. We are currently looking at other exciting areas for expansion in our food production and have plans to grow our charity and build on the amazing success of our first four years. For more information see our website: www.thecountryfoodtrust.org

The charity currently has two employees: a CEO and a Relationships and Events Manager, as well as a fantastic network of the 50 Ambassadors (volunteers) who help the charity pursue its aims around the country.

 

What we’re looking for

We are looking for a dynamic, initiative-driven and superbly organised team player to help us out with managing the administration side of our charity. You’ll be confident enough to deal with a huge range of people at every level, articulate and diplomatic and with a naturally positive outlook. This is a very varied role, so you’ll be naturally flexible in your approach and happy to help out with anything from moving chairs to manning our stand at a country fair. As you’ll also be managing our day to day financial administration too, you’ll need a strong eye for detail and a process-driven brain. Finally, it’s imperative that you’re intuitive and a quick learner; confident to ask questions until you’ve understood something but then happy to go away and do it yourself.

We’re a very close-knit team, so it’s important that you’re totally reliable and trustworthy, and happy to be flexible where needed. As this is a home-based job you will be highly organised with a head for creating order, innovative and a real self-starter. As we’re such a small charity (but with grand ambitions!) you’ll have a real chance to shape this role into whatever you want it to be, so we’re looking for someone who’ll bring new and fresh ideas on how we can develop and improve our processes, with the wherewithal to put those improvements into action. We’re looking for an organisational dynamo; someone that can take an idea, go away and come back with a decisive plan.

We’d love it if you came from a charity background, but your skills and personality are the most important thing. What’s crucial is that you’ve had at least five years’ experience in a senior level administrative role.

 

Job Description

This role combines the administration of the charity, some operational, fundraising and communications support and managing our day to day financial processes.

It’s imperative that you’re strong in the whole Microsoft Office suite – Outlook, Teams, Word, Excel and PowerPoint. If you’ve worked with Xero, that’s a big advantage, and familiarity with Salesforce, Mailchimp and WordPress would also be a bonus, but not essential.

The role includes but is not limited to:

Administration

  • General administration – first point of contact for all supporters, donors and charities
  • Managing correspondence – answering enquiries emails or forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls
  • Management of cloud-based filing system and paper filing for correspondence that gets sent to the office
  • Managing and updating the Salesforce database
  • Managing orders and distribution of food to charities, keeping track of stock in warehouses and own supply, creating delivery requests and cross-checking against proof of deliveries
  • Assisting with the organisation of events and attending where necessary
  • Keeping an inventory of all assets and property owned by the charity, ensuring an adequate supply of marketing material at all times
  • Arranging and managing all paperwork and details around quarterly Trustee meetings and management meetings, note taking and minute writing for these meetings (in person or via video conferencing)
  • Charities Commission compliance

Finance

  • Running our relationship with HMRC
  • Managing the day to day financial operations of the organisation using Xero, including:
    • Logging donations
    • Creating purchase orders
    • Creating and paying invoices
    • Creating receipts for payments or donations
    • Bank reconciliation
    • Logging gift aid

Fundraising support

  • Providing administrative support for fundraising and communications campaigns, such as logging donations and contacts and sending out emails or marketing materials
  • Managing fundraising platforms.

Any other duties that are reasonably required.

 

Further Information

The role is full-time, 35 hours per week and is home based, preferably with proximity either to London or the South West. It reports directly to the CEO. A full driving licence is required.

Salary: £28,000 – £32,000, depending on experience. A pension scheme is available.

The role is initially funded for a period of one year and will also be subject to the satisfactory completion of a 3-month probationary period.

 

How to apply

To apply, please send us your CV and a covering letter which includes the answers to the following questions (in no more than 200 words each):

Why are you our perfect candidate?

  • You have five different tasks to complete before the end of the day and it’s clear you won’t get them all done. How do you prioritise them and what do you do with the ones you won’t get to?
  • Describe your planning process – how do you organise your work and plan activity and what’s your reasoning behind it?
  • Give an example of a situation where you’ve had to use your initiative to solve a problem, and what the outcome was.
  • Tell us a recent mistake you made, what you did about it, how you fixed it and what the outcome was.

 

Please also answer this question within your cover letter:

Put these words in order of importance to you:

  • Planning
  • Creativity
  • Security
  • Recognition

Applications via the apply button above. Please include the phrase “Business Manager Application” in the subject line.