Trustee Treasurer

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TRUSTEE TREASURER – THE CARTOON MUSEUM

About The Cartoon Museum

The Cartoon Museum in London champions cartoon and comic art, highlighting its value to culture and society and is dedicated to preserving the best of British cartoons, caricatures, comics and animation.

The museum houses a collection of over 6000 original cartoons and comics, and a library of over 8000 comics and books, documenting the history of British comics from the 18th century to the present day. The museum has a permanent exhibition and temporary exhibitions, a Learning Programme and events, a museum shop, a Friends’ Organisation and volunteers .

About the Role

We are looking for a voluntary Trustee Treasurer for the Cartoon Art Trust Limited.

In addition to the Charity’s standard requirements of being a Trustee, the Treasurer is required to carry out the following duties, ideally a qualified accountant or somebody with extensive experience:

  • Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits.

Responsibilities

  • Chair the Finance and Audit Committee.
  • Liaise with relevant staff, committee members and/or volunteers to ensure the financial viability of the organisation.
  • Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at committee meetings, 4 times per annum, (balance sheet, cash flow, fundraising performance etc).
  • Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
  • Cheque/Bank signatories
  • Purchasing limits
  • Purchasing systems
  • Petty cash/ float
  • Salary payments
  • Pensions
  • PAYE and NI payments
  • Others as appropriate
  • Appraising the financial viability of plans, proposals and feasibility studies.
  • Lead on appointing and liaising with auditors/an independent examiner.
  • Lead Trustee for risk management ensuring that management and Trustees regularly review Risk Register.

Skills Requirements

  • Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
  • Knowledge of bookkeeping and financial management (as necessary).
  • Good financial analysis skills.
  • Ability to communicate clearly.

Further Information

This role is voluntary and remote mainly with 4 meetings per year on site. One or two days per month maximum.

All applications should be sent with a CV and covering letter to Oliver Preston, Chairman of The Cartoon Museum by email, chair@cartoonmuseum.org. Thank you for your interest.

The Cartoon Museum: Charity name The Cartoon Art Trust Limited, regd. charity No. 327978, Company No. 2290220.

Virtual Business Manager and PA

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About Daphne Becket Architects

Daphne is a respected architect with 30 years’ experience working on restoration, refurbishment, landscaping, design and consultation internationally.  Becket Architects’ wide range of projects geographically span the UK, Greece, Switzerland, Indonesia and the USA.  Daphne has received a number of awards for her work including the Europa Nostra Award ‘For outstanding achievements in the conservation, enhancement and adaptation to new uses, of European Architectural Heritage‘ in 2012 and ‘The Best in Heritage‘ in 2013.  Additionally, Daphne’s unique specialist knowledge is Greek planning legislation, and her work both as a consultant and architect in this arena is much in demand and this work is predominantly in Greece.  With such a full workbook Daphne is now so busy that administration support is vital.

We are searching for a candidate to take over the entire administration and management of Daphne’s business and private projects enabling her to concentrate on her numerous current projects, free her to take on new projects and start marketing to potential clients in the future. The role is varied, interesting and a wonderful opportunity to shape this company and secure Daphne’s business base in the UK.

Job Specifications – Daphne Becket Architects

Organise the business administration of the office and set up and run all administration systems required.  Duties to include:

  • Set up the virtual office in the UK
  • Diary management including a daily ‘to do’ list
  • Manage and liaise with new and existing client enquiries
  • Marketing the business to include website and social media account creation
  • Bookkeeping
    • Invoicing clients
    • Tracking expenses and payments
  • Run the administration of the business and office
    • Accounts
    • Clients
  • Research and set up CRM, accountancy and other administration systems

Job Specifications – Personal

  • Take over the administration of securing Daphne’s settled status in the UK (post Brexit complications)
  • Organise the administration involved in Daphne’s daughter’s UK and Irish citizenship
  • Reacquaint Daphne with HMRC
  • Take over rental and administration of Athens flat and beach house on the Greek coast
  • Fundraise for an archivist to work on her family archive
  • Oversee publication and copyright of Daphne’s great uncle’s book
  • Organise an exhibition of Father’s photographs

The ideal candidate would be robust, confident with experience of setting up and running a small but busy business. They should be a self starter, proactive, think on their feet, be self reliant and enthusiastic.

Ideally the candidate should also have experience of website creation, social media and expenses software. A working knowledge of the Greek language would be a bonus but not a deal breaker.

 

Further information:
Hours: 16 hours a week, either as two days or by mutual weekly arrangement
Location: Work virtually with once weekly meetings in London/Gloucestershire, and virtually when Daphne is abroad
Salary: Self Employed, £25 p.h.
Application:  Please send a CV with covering letter to Katharine Landale, Bold New World Recruitment at contact@boldnewworld.co.uk

Company Secretary and Bookkeeper

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This role offers an exceptional opportunity to join, grow and shape this expanding and unique mental health service provider.  The role is part-time initially with promotion to COO and a full-time contract for the right candidate in time. 

 

Who we are

Employers are increasingly realising that the workplace can be a stressful place, whether on the road, in the yard or at a desk and that investing in employee mental health is equally as important as supporting physical health.  We provide this independent mental health support. 

Our core belief is that any business is only as good as the sum of it’s parts and therefore supporting staff in their mental health is essential to its well-being and success.  We are proud to provide this extensive, independent and confidential  support to companies for their employees, large or small, across the UK.  

Additionally, we are unique in being the only service provider that mentally and emotionally supports every part of the person’s recovery.  We are private and confidential external organisation who handles all a company’s mental health requirements in confidence.

Our founder has spent 25 years involved in this area of and all the other members of the team are equally experienced in the mental health sector.  The image of the company is therefore highly professional, experienced and confidential.

 

What we are looking for

An initiative driven and superbly organised team player with experience as a previous Company Secretary to provide administrative support, legal guidance and financial coordination for our expanding company.

You should be enthusiastic, confident and experienced enough to deal with a range of people at every level, articulate, diplomatic and confidential with a naturally positive outlook.  This role will be extremely varied, so flexibility is key.

You must be accurate, have excellent written English and proactive in your approach.  The scope of the role will grow as the company expands and therefore only for candidates keen to progress their career in a company which will become the market leader in the support we offer.

Above all you must be trustworthy and discrete.  Confidentiality is key in this role.  Whilst you will be reporting to the CEO you will have close interaction with the senior management team and other members of staff within the company. 

 

Job Description

Essential:  Previous experience as a Company Secretary and Bookkeeper.  Additionally experience of legal corporate governance essential.  Qualifications not necessary just a working knowledge needed. 

Good to have: Previous experience of the mental health sector whether with BUPA or similar organisation or with a charity i.e. Samaritans, Mind, Young Minds. Experience in setting up a national helpline (including insurance, public, personal and employee liability, DBS) would be helpful too.

Location: WFH but Meetings with the CEO will be either in Gloucestershire or London so travel to these areas will be necessary once a week. 

 

Administration

  • General company enquiries
    Managing emails, forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls.
  • Contract Management
    Systems set-up and maintained
  • Good governance, confidentiality and legal
    Maintaining the internal good governance and confidentiality logistics necessary.  Compliance with statutory and regulatory departments essential, plus ensuring the decisions the board of directors make are implemented and legal responsibilities upheld.
    Keeping an inventory of all assets and property owned by the company, ensuring an adequate supply of marketing material at all times.
    Ensuring corporate social responsibility and policies are maintained and upheld.
    Risk Management and Security assessed and managed.
  • Media
    The CEO is a high profile individual and you will also be required to handle and direct media enquires of both a personal and company related nature.
  • Management of cloud-based filing system and confidential data-storage & GDPR third party assurance
  • Events
    Assisting with the organisation of events and attending where necessary
  • General company meetings
    Arranging and managing all paperwork and details around regular meetings and management meetings, note taking and minute writing for these meetings.

Finance

  • Systems
    Bringing the accountancy remit back in-house and setting up accounting systems for it.
  • HMRC
    Running our relationship with HMRC.
  • Bookkeeping duties
    Overseeing the company’s financial data and compliance.
    Maintaining accurate books on accounts payable, receivable, and daily financial entries and reconciliation. 
  • Additional duties
    May include monthly financial reporting, creating and paying invoices, creating receipts for payments.
  • Payroll and HR

 

Salary and Further Details:

  • Location: WFH with one face to face with the CEO p.w. either in Gloucestershire or London.
  • Salary: £35 – £45 p.h.
  • Hours: Approximately 16 hours a week, this may vary.
  • Probation: Three month probationary period
  • Application: All applications to Bold New World Recruitment via ‘Apply’ button above.  Katharine Landale, BNW may also be contacted via email: contact@boldnewworld.co.uk

Business Manager

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Who we are

The Country Food Trust is a national charity with rural roots that produces meals and donates them to people in need. We recently reached our target of one million meals in our first five years and are driving ahead with an ambitious plan for our next five.

We currently make two types of meal using pheasant: a casserole and a curry, which we’ve developed alongside top chefs to address the lack of protein in most food donated to food banks. Our meals don’t need to be refrigerated, can be eaten cold if needed, and have a long shelf life too, meaning that they can be given to anyone in food poverty needing a nutritious meal. We also deliver meat to charities who cook for people. We are currently looking at other exciting areas for expansion in our food production and have plans to grow our charity and build on the amazing success of our first four years. For more information see our website: www.thecountryfoodtrust.org

The charity currently has two employees: a CEO and a Relationships and Events Manager, as well as a fantastic network of the 50 Ambassadors (volunteers) who help the charity pursue its aims around the country.

 

What we’re looking for

We are looking for a dynamic, initiative-driven and superbly organised team player to help us out with managing the administration side of our charity. You’ll be confident enough to deal with a huge range of people at every level, articulate and diplomatic and with a naturally positive outlook. This is a very varied role, so you’ll be naturally flexible in your approach and happy to help out with anything from moving chairs to manning our stand at a country fair. As you’ll also be managing our day to day financial administration too, you’ll need a strong eye for detail and a process-driven brain. Finally, it’s imperative that you’re intuitive and a quick learner; confident to ask questions until you’ve understood something but then happy to go away and do it yourself.

We’re a very close-knit team, so it’s important that you’re totally reliable and trustworthy, and happy to be flexible where needed. As this is a home-based job you will be highly organised with a head for creating order, innovative and a real self-starter. As we’re such a small charity (but with grand ambitions!) you’ll have a real chance to shape this role into whatever you want it to be, so we’re looking for someone who’ll bring new and fresh ideas on how we can develop and improve our processes, with the wherewithal to put those improvements into action. We’re looking for an organisational dynamo; someone that can take an idea, go away and come back with a decisive plan.

We’d love it if you came from a charity background, but your skills and personality are the most important thing. What’s crucial is that you’ve had at least five years’ experience in a senior level administrative role.

 

Job Description

This role combines the administration of the charity, some operational, fundraising and communications support and managing our day to day financial processes.

It’s imperative that you’re strong in the whole Microsoft Office suite – Outlook, Teams, Word, Excel and PowerPoint. If you’ve worked with Xero, that’s a big advantage, and familiarity with Salesforce, Mailchimp and WordPress would also be a bonus, but not essential.

The role includes but is not limited to:

Administration

  • General administration – first point of contact for all supporters, donors and charities
  • Managing correspondence – answering enquiries emails or forwarding on to relevant parties, writing letters, collating reports as required, answering phone calls
  • Management of cloud-based filing system and paper filing for correspondence that gets sent to the office
  • Managing and updating the Salesforce database
  • Managing orders and distribution of food to charities, keeping track of stock in warehouses and own supply, creating delivery requests and cross-checking against proof of deliveries
  • Assisting with the organisation of events and attending where necessary
  • Keeping an inventory of all assets and property owned by the charity, ensuring an adequate supply of marketing material at all times
  • Arranging and managing all paperwork and details around quarterly Trustee meetings and management meetings, note taking and minute writing for these meetings (in person or via video conferencing)
  • Charities Commission compliance

Finance

  • Running our relationship with HMRC
  • Managing the day to day financial operations of the organisation using Xero, including:
    • Logging donations
    • Creating purchase orders
    • Creating and paying invoices
    • Creating receipts for payments or donations
    • Bank reconciliation
    • Logging gift aid

Fundraising support

  • Providing administrative support for fundraising and communications campaigns, such as logging donations and contacts and sending out emails or marketing materials
  • Managing fundraising platforms.

Any other duties that are reasonably required.

 

Further Information

The role is full-time, 35 hours per week and is home based, preferably with proximity either to London or the South West. It reports directly to the CEO. A full driving licence is required.

Salary: £28,000 – £32,000, depending on experience. A pension scheme is available.

The role is initially funded for a period of one year and will also be subject to the satisfactory completion of a 3-month probationary period.

 

How to apply

To apply, please send us your CV and a covering letter which includes the answers to the following questions (in no more than 200 words each):

Why are you our perfect candidate?

  • You have five different tasks to complete before the end of the day and it’s clear you won’t get them all done. How do you prioritise them and what do you do with the ones you won’t get to?
  • Describe your planning process – how do you organise your work and plan activity and what’s your reasoning behind it?
  • Give an example of a situation where you’ve had to use your initiative to solve a problem, and what the outcome was.
  • Tell us a recent mistake you made, what you did about it, how you fixed it and what the outcome was.

 

Please also answer this question within your cover letter:

Put these words in order of importance to you:

  • Planning
  • Creativity
  • Security
  • Recognition

Applications via the apply button above. Please include the phrase “Business Manager Application” in the subject line.